Pay stub requirements by state

Pay stub rules are set state by state, not by federal law alone. Pick your state to see what an itemized wage statement has to show there, who must issue one, and what happens when a required field is missing.

California pay stub requirements
California requires itemized wage statements under Labor Code §226 — the nine items every CA pay stub must show, and the penalties for missing one.
New York pay stub requirements
New York Labor Law §195(3) requires itemized wage statements every pay period — what a NY stub must list, and the per-day penalties for gaps.
Texas pay stub requirements
Texas has no general pay stub statute — Labor Code §62.003 exempts FLSA-covered employers, so federal recordkeeping and employer policy govern.
Florida pay stub requirements
Florida has no state pay stub or itemization statute. Federal FLSA recordkeeping and employer policy decide what a Florida wage statement shows.
Illinois pay stub requirements
Illinois requires itemized pay stubs under 820 ILCS 115/10, expanded in 2025 to add year-to-date totals and a three-year retention duty.
Washington pay stub requirements
Washington requires a written statement each pay day under WAC 296-126-040 — hours or days worked, rates of pay, gross, and itemized deductions.
Massachusetts pay stub requirements
Massachusetts requires a pay stub under M.G.L. c.149 §148 showing the payment date, hours worked, hourly rate and every deduction or increase.
Colorado pay stub requirements
Colorado requires an itemized pay statement each pay period under C.R.S. 8-4-103(4) — gross, withholdings, net, period dates and party details.
Georgia pay stub requirements
Georgia has no state pay stub statute. Federal FLSA recordkeeping and employer policy determine what a Georgia wage statement contains.
North Carolina pay stub requirements
North Carolina requires itemized deduction statements under N.C.G.S. §95-25.13, plus written notice of pay rates and 24 hours' notice before a cut.

Honest, legitimate use only

These templates are for documenting income you actually earned. They are not 'fake stub' tools. We don't guarantee that any lender or landlord will accept a self-prepared document, and we don't recommend submitting one without supporting evidence like a tax return and bank statements.

California pay stub requirements

California requires itemized wage statements under Labor Code §226 — the nine items every CA pay stub must show, and the penalties for missing one.

New York pay stub requirements

New York Labor Law §195(3) requires itemized wage statements every pay period — what a NY stub must list, and the per-day penalties for gaps.

Texas pay stub requirements

Texas has no general pay stub statute — Labor Code §62.003 exempts FLSA-covered employers, so federal recordkeeping and employer policy govern.

Florida pay stub requirements

Florida has no state pay stub or itemization statute. Federal FLSA recordkeeping and employer policy decide what a Florida wage statement shows.

Illinois pay stub requirements

Illinois requires itemized pay stubs under 820 ILCS 115/10, expanded in 2025 to add year-to-date totals and a three-year retention duty.

Washington pay stub requirements

Washington requires a written statement each pay day under WAC 296-126-040 — hours or days worked, rates of pay, gross, and itemized deductions.

Massachusetts pay stub requirements

Massachusetts requires a pay stub under M.G.L. c.149 §148 showing the payment date, hours worked, hourly rate and every deduction or increase.

Colorado pay stub requirements

Colorado requires an itemized pay statement each pay period under C.R.S. 8-4-103(4) — gross, withholdings, net, period dates and party details.

Georgia pay stub requirements

Georgia has no state pay stub statute. Federal FLSA recordkeeping and employer policy determine what a Georgia wage statement contains.

North Carolina pay stub requirements

North Carolina requires itemized deduction statements under N.C.G.S. §95-25.13, plus written notice of pay rates and 24 hours' notice before a cut.