Past pay period record planner
Put a run of pay periods you have already been paid for back in order: what each period covered, the day it was paid, and how your year-to-date totals moved as each payment landed.
This page sequences pay-period dates and year-to-date totals for income you have already earned or received. It performs no unpaid-wage, penalty, interest, or damages calculation, and it is not advice from a labor agency or a qualified professional.
Before you start
Two different questions
Writing up income you have already received is recordkeeping. You know the dates, you know what landed in your account, and the work is putting it in order so one period follows the next without a gap or a double count.
Working out what an employer still owes someone is a legal question. It depends on the statute that applies, the state you worked in, how the hours were classified, and how long ago the pay was due. QuickStub takes no position on any of that, which is why the first choice on this page sends it to the Department of Labor instead.
What this page will never calculate
These are decided under law, by a labor agency or a court, on facts this page never asks for:
- A minimum-wage figure, federal, state, or local.
- Whether overtime was owed, or how much it would come to.
- Waiting-time or final-paycheck amounts.
- Interest on money that was paid late.
- Statutory penalties of any kind.
- Damages, liquidated or otherwise.
- How far back a claim can reach.
- When a claim has to be filed.
- Whether anyone is eligible for anything.
What travels to the generator
When you pick a row and open the generator, four things go with it in this browser only: the period's dates, the payday, the classification you chose, and the year-to-date gross coming into that period. The taxes, the other deductions, the net figure and every other row stay here. Nothing is written to the address bar, and the handoff is read once and deleted.
The generator turns figures like these into a payment record you can download. Check every number before you use it.
How the figures are worked out
The dates come from the same scheduler behind the pay-period calendar. Weekly and every-two-weeks periods are counted forward from the first period start you give; twice-a-month periods run from the 1st to the 15th and from the 16th to the last day of the month; monthly periods run from the 1st to the last day. Payday is the end of the period plus the number of days you enter, moved off a Saturday or Sunday only if you ask for that.
The totals come from the same carry-forward the year-to-date calculator and the generator use. The first row starts from the prior totals you verified, each row adds the period's amounts, and the result becomes the next row's starting point. Everything is held in whole cents, so nothing rounds along the way.
Each row is also checked against itself: gross against taxes, deductions, and net, and the carried total against the figures that produced it. A difference is reported next to the row it belongs to. It is a note to look at, not a finding about anyone.
What this tool leaves out
- Only periods with a payday on or before today appear. A period that has not been paid yet is left out and counted in a note.
- One calendar year and at most 53 periods per run. Year-to-date totals restart in January, so a run that crossed a year boundary would carry the wrong figure forward.
- The same amounts are applied to every period in the run. A period that paid something different has to be corrected in the generator.
- Public holidays, bank closures, payday statutes, and employment contracts are outside this page. The weekend rule reads the day of the week and nothing else.
- Nothing here is legal or tax advice, and nothing here decides what anyone is owed.
Sources
Sources last reviewed Aug 18, 2026.
- U.S. Department of Labor: back payThe federal remedy this page declines to calculate.
- U.S. Department of Labor: FLSA Overtime Calculator AdvisorThe Department's own overtime calculator.
Common questions
What does this planner actually do?
It lays out a run of pay periods you have already been paid for and carries your year-to-date totals through them, period by period. You get the dates each period covered, the day each one was paid, and the totals as they stood after each payment.
Can I plan a period I have not been paid for yet?
No. The plan stops at today: a period whose payday is still ahead is left out, and the page tells you how many were dropped. A record for money nobody has received is not a record of income.
Do year-to-date totals carry from one calendar year into the next?
No. Wages are reported for the year in which they were paid, so year-to-date totals restart with the first payment dated in January. That is why a run covers one calendar year and no more.
What if my pay was not the same in every period?
Plan the periods that did repeat, then correct the odd ones in the generator before you download them. Repeating one set of amounts is a way to save typing, not a claim that every period paid the same.
Does this replace advice from a labor agency or an accountant?
It does not. This page organizes records for income you already received. Anything about what an employer still owes, or about your own tax position, belongs with your state labor agency, the U.S. Department of Labor, or a qualified professional.