Illinois pay stub requirements
Illinois tightened its pay stub rules in 2025. Statements must now carry year-to-date figures, and employers must keep copies for three years.
What 820 ILCS 115/10 requires in Illinois
The Illinois Wage Payment and Collection Act requires an itemized statement every pay period. Since the 2025 amendment the statement must show hours worked, the rate of pay, overtime pay and overtime hours, gross wages, each deduction itemized, and year-to-date totals for both wages and deductions.
The same amendment added a records duty: employers must keep copies of pay stubs for at least three years and furnish copies on request, including for up to a year after separation. Failing to produce them carries a per-violation penalty.
Illinois is therefore among the stricter states on both content and retention. Verify the current text with the Illinois Department of Labor before relying on it.
Honest, legitimate use only
These templates are for documenting income you actually earned. They are not 'fake stub' tools. We don't guarantee that any lender or landlord will accept a self-prepared document, and we don't recommend submitting one without supporting evidence like a tax return and bank statements.
Frequently asked questions
What must an Illinois pay stub show?
Hours worked, the pay rate, overtime hours and overtime pay, gross wages, every deduction itemized, and year-to-date totals for wages and deductions.
How long must Illinois employers keep pay stubs?
At least three years, and they must provide copies on request — including for up to a year after employment ends.
Did Illinois change its pay stub law recently?
Yes. The amendment took effect on 1 January 2025, adding year-to-date totals and the retention and copy-on-request duties.