Washington pay stub requirements
Washington's itemization rule lives in the administrative code rather than the wage statute, and it applies on every pay day — not only on request.
What WAC 296-126-040 requires in Washington
Washington employers must furnish each employee a written statement on every pay day showing the basis of pay — hours or days worked — the rate or rates of pay, the gross pay, and every deduction taken during the period. The rule sits in WAC 296-126-040; RCW 49.46 sets the minimum wage but not the statement contents.
Deductions must be itemized rather than summed into one line. Where an employee works at more than one rate, the statement has to keep the rates and the hours at each rate distinguishable, so a single blended figure is not enough.
Employers must also retain the underlying payroll records for at least three years. Confirm current requirements with the Washington State Department of Labor & Industries.
Honest, legitimate use only
These templates are for documenting income you actually earned. They are not 'fake stub' tools. We don't guarantee that any lender or landlord will accept a self-prepared document, and we don't recommend submitting one without supporting evidence like a tax return and bank statements.
Frequently asked questions
What must a Washington pay stub show?
The hours or days worked, the rate or rates of pay, gross pay, and each deduction itemized — furnished in writing on every pay day.
Does Washington allow electronic pay stubs?
Yes, provided the employee can access and print the statement. The rule requires a written statement, which is not the same as a paper one.
What if I work at two different rates?
The statement must let you tell the rates apart and see the hours worked at each. A single blended rate does not satisfy the rule.